Administrative Assistant (JCP Placement)

Published 28 Apr, 2025

Position Summary:

Funded through Employment and Social Development Canada’s Job Creation Partnerships (JCP) programme, this twelve-month, contract-based placement gives an eligible participant hands-on experience in arts administration. Working with senior staff, the Administrative Assistant supports the organization across various functional areas.

Note: As defined by JCP guidelines, participants must be unemployed or under-employed, EI-eligible individuals.

Key Responsibilities:

Administrative Coordination

  • Support scheduling, meeting preparation, and contact management
  • Assist with drafting and reviewing project documents and correspondence
  • Help monitor routine administrative practices

Research Support

  • Conduct preliminary fact-finding on historical figures and events
  • Source and catalogue photos, documents, and archival materials with proper citations
  • Prepare concise research summaries for the creative team

Production Logistics

  • Help schedule rehearsals and events; distribute daily calls
  • Book venues, equipment, and accommodation as directed
  • Maintain inventory lists for costumes, props, and technical assets

Marketing & Communications

  • Draft social-media captions.
  • Update CRM and mailing lists in line with privacy regulations.
  • Compile media clippings and prepare basic analytics snapshots.

Qualifications

  • EI-eligible under JCP criteria and legally entitled to work in Canada
  • Post-secondary studies in administration, communications, history, or a related field (completed or in progress) are an asset.
  • Proficiency with Google Workspace / MS Office.
  • Strong organizational skills, attention to detail, and the ability to juggle multiple deadlines
  • Excellent written and verbal communication; respect for cultural diversity and ethical standards
  • Ability to work independently and collaboratively in a fast-paced, creative environment

Application Instructions

Please send your resumé and a brief cover letter to deborah@operaontheavalon.com.

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